QR attendance, participation chips, and sending reports to parents

The Teaching tab: everything for one session, in one place

In a class, open Sessions → Teaching. This tab defaults to today’s session (or the next upcoming one) and groups four things a teacher does during class time: attendance, participation chips, calling on a random student, and a session report to send to parents. No jumping between screens while you’re teaching — it works well on a phone too.

Three ways to take attendance

1. Mark it by hand in the Teaching tab. Tick each student present (or Select all then untick who’s absent), then click Save attendance. The counter Attendance · 25/30 updates as you tick. Each row has a Private note for this student, saved with attendance field, shown in the session report.
2. Students scan a QR code themselves. In Sessions → Attendance, click the Attendance · date button (on a day without a session it reads Attendance and lets you pick the session; the date menu of any column has an Attendance item too). A large QR code appears under Scan the QR code to check in, refreshing every few seconds (Refresh after). Students open their camera app or the class page on their phone, scan it, and are marked present with a timestamp. Because the code keeps changing, a screenshot sent to an absent friend won’t work.
3. A per-session attendance grid. Also in the Attendance tab: a table of students × sessions with a checkbox per cell; make corrections, click Save, and use a date column’s menu to Lock a finalized session so nobody edits it by mistake, or Unlock it when needed.

Participation chips and bonus points

Next to each student’s name in the Teaching tab are four participation chips: ⭐ Positive, 🗣️ Spoke up, 😴 Distracted, ⚠️ Reminder. Tap a chip to add one; tap its number or − to remove one if you tapped by mistake. A great answer from one student? Tap once. The whole class did well? Tap a chip in the Whole class row. The private note under each student saves with attendance and shows in the session report. Session points add up to the week score shown in the weekly report.

For a bigger reward or a more serious warning, use Result → Gradebook: click a student’s Bonus points cell, enter Points (a positive number to reward, negative to deduct) and a Reason; Points history keeps a record of every change.

Random picker picks one student from those ticked present to answer (the whole class if nobody is ticked yet) — the button sits right in the Teaching tab, so there’s no need to prepare popsicle sticks.

Sending a session report to parents

At the end of class, click Generate session report. The system drafts, for each student of the class, a short report from that session’s real numbers: present or absent, participation chips, the teacher’s private note, and the week score so far. The write-up is built from a fixed template and the data, so it doesn’t use credit and only states what was recorded.

1. Review and edit each one. Every student has a pre-filled note (“Present today, class notes: ⭐ Positive…”); edit it right there and add a personal sentence. Editing a report approves it. Click Continue grading to go back and adjust attendance or chips.
2. Send. Send to parents pushes the approved reports through the center’s channels: email, plus an in-app notification for the student. A message confirms the count, e.g. “Sent 28/30 reports to parents.”
3. Parents open the report through their own link, no sign-in or app install needed: attendance, notes, session score, and weekly score for their child.

Schedule and session status

• Recurring schedule → Add: Day, Start time, End time, Start date, End date, Room → Save, then the Generate sessions button on that schedule. Add a one-off session with Add session.
• Every session has a status of Planned · Taught · Canceled, a title, notes, and its own meeting link. A canceled session isn’t billed under per-session tuition.
• Students see the Next session on the class page.

Online classes (Zoom, Google Meet, Teams)

Paste the meeting link in Online class link when you create or edit the class. Every session uses it unless you give a session its own link in Sessions → Schedule. Links must start with https://, and the field shows Zoom, Google Meet or Microsoft Teams as soon as you paste.

• Students see Join now on their home page and at the top of the class page from 15 minutes before the session until it ends. Only students of the class see the link: students On hold or Stopped and people outside the class do not.
• Students get a reminder 30 minutes before each online session, by app notification or email. Parents do not. Change the time or turn reminders off in center settings, under Parent messaging channels → Online class reminders.
• A student who opens the class with Join now shows Joined online and the time on the Teaching tab. Click Mark joined students present to mark them present. Students you have already marked keep your choice.
• Joining shows that a student opened the room, not that they stayed. Check the list before you save, and change any student by hand.

Connect Zoom (paid plans)

Connecting Zoom is rolling out to centers on paid plans. When it is available for your center, each teacher connects their own Zoom account in Settings → Online meetings. Then Create a Zoom room on the class form makes one fixed room for the class from its schedule, with a passcode inside the link.

• Only the teacher whose Zoom account hosts the room sees Start as host. Other teachers join with the class link.
• After class the Teaching tab shows each student’s minutes in class, counted from when the teacher joined until the teacher left. Students in class for 75% of that time are suggested present; the others show Partial. Notes such as late 12 min appear beyond 10 minutes.
• Mark joined students present marks the suggested students and writes the notes. Check the list before you save; students you already marked keep your choice.
• Zoom gives participant lists and cloud recordings only to Pro hosts. With a free Zoom account the tab shows No attendance data (Zoom Free) and only the students who joined through ClassQR.
• Disconnect in Settings stops ClassQR reading your meetings and removes its access to your Zoom account. Rooms already created keep working in Zoom.

Where does attendance data go?

• Student profile: the attendance section of a profile shows present/absent by class and session.
• Tuition: a class billed Per session only counts sessions attended (unless Charge for absent sessions is on); the invoice is calculated straight from attendance, with nothing re-entered.
• Center reports: the Reports menu rolls up Attendance records, students who need action, and Running classes.
• Transparent record-keeping: a clear roster, session log, and tuition history you can export whenever a parent or administrator asks for it.

Get started now

Sign in to take attendance: open a class and go to Sessions → Teaching. No class yet? Read Getting Started with CLASSQR