One system for the whole center
Tutoring centers often stitch together separate tools: a spreadsheet for rosters and tuition, personal messaging for parents, cloud storage for materials, a separate testing tool. Data ends up scattered, so someone reconciles it by hand at month's end. CLASSQR pulls all of it into one center: enrollment → class assignment → teaching → testing → attendance → tuition → parent reports, each role with its own area, data entered once and flowing through the whole chain.
A public page on your own domain, a list of open classes, and an online sign-up form feeding your follow-up pipeline.
Multiple teachers, managers, academic staff and cashiers with clear permissions; student profiles, care statuses, appointments.
A shared curriculum, question bank, test papers, cross-class exam sessions.
Tuition, a cash book and debt aging; automatic tuition reminders to parents.
Organizing the center: members, roles, permissions
The center’s Settings page has a menu on the left. These items decide “who does what”:
- General information: Center name, Center URL (
path.classqr.com), Student ID prefix, logo, address, phone, email. - Members: invite by email, assign a role — Manager · Teacher · Academic staff · Cashier — and revoke access when someone leaves. A person invited to teach one class without belonging to the center only has permissions in that class.
- Roles & permissions: a module × action grid (view, add, edit, delete) for each role. For example, the Academic staff role can view tuition but not record payments; the Cashier role can’t edit class content.
- Levels & subjects: each member declares the subjects and grades they teach so bank filters stay accurate.
The Reports menu is the owner’s dashboard, with the tabs Overview · Activity · Tuition · Leads · Messages & plans: active students, running classes, attendance records, active users, tuition collected and outstanding, the enrollment funnel (New → Contacted → Enrolled, or Dropped), messages sent and failed, with day-by-day charts and a Needs action section.
Center library and My library
Tests, question banks, curricula and documents live in two libraries. Lists and pickers show three tabs, All, Center and Mine, and every item carries a badge with its source.
- Save to. When you create or import something, choose Center library (the default) or My library. Anything made with the center’s AI credits goes to the center library.
- Who changes what. Every teacher can use the center’s items. Authors edit their own; the owner, managers and academic staff edit all of them (Settings → Roles & permissions → Library).
- Copies. Copy to center gives the center its own copy of a personal item. Copy to My library shows on center items only when the center turns on Let teachers copy center items to My library in Settings → Library.
- When a teacher leaves. Personal items the center’s classes and exams use stay with the teacher. The center keeps a copy of each, credited to the author, and its classes and exams keep working.
- Exams keep their test. Once an exam starts it keeps its own copy of the test, so later edits do not change it. Deleting an item that is in use first shows where it is used.
Enrollment: your page, open classes, sign-ups
Every center gets an enrollment page at path.classqr.com, built from blocks in Settings → Website: a cover banner, highlights, stats, teacher bios, testimonials, tuition, a photo gallery, FAQ, video, a map and a sign-up form. Apply template fills the pages from a ready-made template; choose the Theme, Font, Corner radius and colors; edit each page in a builder with a live preview, and nothing changes until you click Save. The pages Home, About, Contact, Terms & tuition, Privacy come with templates, and the privacy policy builds itself around the features the center has turned on.
- Open classes (Standard, Pro): in a class’s Enrollment tab, turn on List this class on the center's enrollment page, and the
/classespage lists it with its schedule, tuition and teacher; parents submit a sign-up form (parent name, phone, student name, notes) right there. - Applications land in a follow-up list: Students → Enrollment applications lists each application with its status (Contacted, Dropped…); Enroll turns it into a center student enrolled in the class.
- Care statuses, notes and appointments: a center defines its own Care statuses (Status name, Color, Days to handle), and each student sits in one; every change logs who and when, feeding a pipeline report. Staff leave notes and book Appointments right on the profile, viewable by day, week or month.
- SEO for the enrollment page: title, description, EducationalOrganization structured data, and its own sitemap on the center's domain. The page is submitted to Google once the center is on a paid plan or has active students.
Reaching parents by email
The Parent messaging channels item of the settings picks how weekly reports, session reports, tuition reminders and receipts are delivered:
| Channel | Plan | How it works |
|---|---|---|
| Every plan | Sent from the platform’s shared mailbox, or from the center’s own mailbox if “Outgoing mailbox” is set up; also delivered as an in-app notification to the student account. |
Your own brand: custom domain and white-label
The paid Pro plan lets you use your own domain, e.g. learn.yourcenter.com: in Settings → Custom domain, enter the domain, add the DNS records it shows at your domain registrar, then click Check; an HTTPS certificate is issued automatically. On a custom domain, CLASSQR’s name and logo are hidden from the enrollment page, sign-in, sign-up and the student area, and Allow Google sign-in on the custom domain decides whether Google sign-in is offered there. Students only sign in at the center’s own address and never see other centers.
Choosing the right plan
Three plans, priced by active student count (enrolled in an active class; a withdrawal or a closed class reduces the count immediately):
| Free plan | Standard plan | Pro plan | |
|---|---|---|---|
| Price | $0 | ≤100 students: $29.00/month ≤250 students: $49.00/month ≤600 students: $129.00/month | Same Standard tier + $19.00/month |
| Annual billing | — | 12 months, billed for 10 | |
| Students · classes · users | 30 · 3 · 2 | By tier · unlimited · unlimited | By tier · unlimited · unlimited |
| Lessons, question bank, tests, exam sessions, QR attendance, weekly reports | ✓ | ✓ | ✓ |
| AI credits granted every month (test generation) | One trial credit | ✓ | ✓ more |
| Automatic tuition reminders | — | ✓ | ✓ |
| Open classes, online sign-up | — | ✓ | ✓ |
| Custom domain, hidden branding, priority support | — | — | ✓ |
New centers get a 14-day free trial of Pro. When it ends, the center drops to Free with all data intact. Buy or renew in Settings → Plans: choose the student tier, the period and the plan, pay, and it activates immediately. Upgrading mid-term only charges the difference. Monthly credit grants and credit pack prices show on the same page. Pricing is kept current on the homepage; multiple locations should contact us for custom pricing.
Data and legal
- The center controls the data, CLASSQR processes it under the Terms for Education Centers; data is never sold or used for advertising, and incidents are disclosed within 72 hours.
- Transparent with parents: a clear student roster, session schedule, and tuition record, exportable to Excel whenever needed.
- The center's content belongs to the center: curriculum and tests you write are never made public or resold (content ownership policy).
- Deleting a center: data is removed from the active system within 30 days; an export can be requested before then.
A suggested rollout for a center switching to CLASSQR
| Week | Task | Outcome |
|---|---|---|
| 1 | Create the center, invite teachers, import students from Excel, set the schedule, set up tuition | QR attendance and participation chips run from the very first session |
| 2 | Add parent emails, send the first weekly report | Parents receive their first weekly report |
| 3 | Upload the curriculum, prepare your tests, run the first exam session | Results by topic start showing up in the weekly report |
| 4 | Build the enrollment page, turn on open classes, set up a custom domain (Pro) | Online enrollment, leads flowing into the follow-up pipeline |
Get started now
Create your center today with a free 14-day Pro trial. For rollout help with a multi-location center, reach us through Contact or call .
Frequently asked questions
How should a center with several locations organize itself?
Each location is its own center with its own address, teachers and students; the account owner switches between centers from the Where you teach page. Build a curriculum once and import it into classes at each location. Contact us for custom pricing on multiple locations.
Can a teacher see students from another class?
No, unless they have the Manager role. A teacher only sees the classes they teach or were invited to. Fine-tune each role’s permissions in Roles & permissions.
Do parents need an app to get messages?
No. Messages go by email; a report opens through its own link in a browser.
Does a custom domain hide CLASSQR branding entirely?
Yes. On a custom domain, the enrollment page, sign-in page, and student area show no CLASSQR name or logo. The privacy policy still names the data processor, since parents have a right to know.
Is a center's data used for anything else?
No. Each center is its own private space; CLASSQR doesn't sell data or use it for advertising.